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Posted: Tuesday, May 30, 2017 12:05 AM

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Description

Space Exploration is an architectural design firm founded in 2008 specializing in residential and commercial interiors.

We are seeking a full time freelance Director of Finance and Operations to join our team based in Greenpoint, Brooklyn. The Director of Finance and Operations will work closely with the Principal, and plays a large role in organizational decision making and strategic planning. Primary responsibilities include:

Finance
> Work with the Principal to develop and maintain an organizational budget, as well as individual budgets as needed for office operations.
> Maintain QuickBooks (including, but not limited to, A/P, A/R, bank deposits, petty cash tracking, bill payment, bank & credit card monthly reconciliations, etc)
> Maintain Harvest Time Tracking and create a weekly meeting with the Principal and PM’s consulting on billable project hours
> Generate invoices from Harvest Time Tracking with detailed hourly reports for all client invoices
> Send out invoices to clients and act follow up on questions and collections bi-monthly.
> Prepare a monthly financial report for review with the Principal to include: cash flow, bank & credit card statements and reconciliation, etc)
> Prepare and supervise materials for quarterly tax submission
> Work with the Principal and PM to create budgets & proposals for new projects

Calendar & Correspondence
> Maintain and manage the office calendar and the Principal’s calendar, field and organize internal meeting requests
> Read, write and follow up on correspondence with the Principal
> Coordinate and book travel for Principal and staff as needed

Human Resources
> Manage and distribute Bi-monthly payroll
> Draft and implement employee contracts as needed
> Track all employee and contractor paperwork
> Liaise and coordinate benefits package for staff when applicable
> Hire/supervise administrative assistants and interns
> Track vacation and sick days

Office Management:
> Track/order office and maintenance supplies and equipment
> General supervision troubleshooting for IT, computer or phone issues
> General upkeep of facilities, printers, security system, shared space
> Anticipate needs for in-office client meetings: cleaning, refreshments, etc.
> Send and receive all snail mail, packages, couriers, FedEx, UPS, etc.


Qualifications:
>2+ years administrative or receptionist experience, preferably in a creative environment;
>Professional demeanor and clear, articulate speaking voice
>Proficiency with Microsoft Word, Excel, Harvest, Quickbooks, Gmail
>Excellent written and verbal communication skills
>Ability to multi-task and perform well in a fast-paced environment
>Ability to work well with others in a team environment
> Reliable self-starter with an ability to take initiative and work both independently and as part of a team
>Associate or Bachelor’s degree in business or related field preferred
>Architecture/Design industry interest and/or exposure a plus.

Position is in-office, full time freelance however if you are a candidate with other consulting work or family obligations we are flexible and open to discuss alternative scheduling. Pay is commensurate with experience.

Please email cover letter, resume and hourly rate requirements to: melissa@spaceexplorationdesign.com

References will be required post-interview.

Application Instructions / Public Contact Information

Please email cover letter and resume to melissa@spaceexplorationdesign.com

• Location: Brooklyn, Brooklyn, NY

• Post ID: 102248423 brooklyn
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