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Posted: Thursday, March 1, 2018 12:10 AM



The Administrative Assistant role entails providing support to a team of professionals. The responsibilities include:
  • Managing calendars including scheduling appointments, confirming meetings, coordinating with other assistants
  • Answering calls and acting as gatekeeper
  • Acting as back-up support for other senior professionals
  • Booking conference rooms for internal and external meetings; meeting and greeting guests, registering in visitor’s system
  • Completing detailed expense and out of pocket reports including tracking receipts and project codes
  • Tracking and processing invoices; ensure invoices go through outlined internal approval procedures
  • Entering and maintaining contacts in Outlook
  • Coordinating travel arrangements including flights, visas, cars, hotels, and other reservations
  • Creating and/or proofing memos
  • Maintaining and organizing files
  • Working on various ad-hoc projects
  • 2 years of professional experience
  • Thrives in a high pressure environment
  • Strong communication skills
  • Highly organized with strong attention to detail
  • Team player – energetic, enthusiastic and personable
  • Ability to multi-task and prioritize completing tasks and meeting deadlines
  • Perform duties with the highest level of confidentiality and integrity
  • Experience with coordinating travel arrangements
  • Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
  • Familiarity with Concur is preferred
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, sexual orientation, national origin or any other category protected by law

• Location: Brooklyn, New York

• Post ID: 161434757 brooklyn is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018